ManagedMethods gives Hogan and the IT team insight into their information infrastructure and data in a way that is easy to understand, visualize, configure, and present. It helps him do his job better, and keeps everyone safe.
The platform secures student and employee information from data loss, while also providing the team with deep insight into the behavior occurring in Office 365 applications. Hogan explains, “ManagedMethods has freed up a lot of time because most of the reporting is done for you. ManagedMethods does all the heavy lifting to make my job easier, which is great.”
Bibb County’s superintendent was announced national superintendent of the year in 2019. Less than four days later, the superintendent’s login activity spiked with 400 failed attempts in just a few hours, and over a few days it was astronomical.
“After the announcement his account was a high target for hackers,” explains Hogan. “Using ManagedMethods, we were able to identify that, pull the data from the dashboard, and present the issue to him. The clear, visual representation of the data helped me better explain the issue and educate him and others on how to exercise caution.”
Hogan was also able to put student safety controls in place, such as a self harm policy to alert the team if there are keywords in emails or documents that might indicate danger to a student. ManagedMethods also helped Hogan clean up content that presented possible copyright issues from the district’s OneDrive account, and put compliance policies in place to keep it clean going forward. “ManagedMethods introduced the idea to check for those kind of files and, in doing that, we were able to clean up a lot of material that shouldn’t have been saved in our OneDrive accounts. That was huge.”
“ManagedMethods makes my job easier in the sense that it gives me data I can present to someone else who may not have the technical expertise I have,” says Hogan. “It bridges that gap by giving us the data we need and presenting the data in a way that is easy for non-technical colleagues to understand.”
Greg Hogan’s advice to other school district IT teams is to start by putting the best practices for the solution you already have in place. Use the tools you have to their fullest extent, and then bring in a product like ManagedMethods to show where you have security and compliance gaps. Having that extra layer of security on top of those best practices is important to avoid incidents.
Using ManagedMethods, Hogan can now rest easy knowing his data, users, and infrastructure are safe and secure, “You can’t put a price on the safety of your data and you can’t put a price on the safety of your students. We are responsible for the tools that students have. We give them laptops, internet, email, and cloud storage—and if we don’t do that responsibly we are not doing our jobs well.”