Bremerton School District is a public school district located in the Seattle, Washington suburbs. The team in charge of building, supporting, and maintaining technology services in Bremerton School District supports the needs of over 5,200 students and 800 staff members.
Like many school districts, Bremerton now runs classroom and administrative operations in the cloud using Google G Suite for Education. The district is also rolling out a one-to-one technology program to provide all students access to the technology required to achieve success in the modern world.
To support these initiatives Steve Bartlett, Technology Director at Bremerton, and his technology services team built a multi-layered IT security stack that would address data security issues, as well as online student safety concerns. Bremerton’s security stack includes GoGaurdian as the content filter, Gaggle as the campus safety management solution, and ManagedMethods for G Suite data security and student safety.
Bremerton School District’s technology team uses Gaggle to help identify campus safety red flags, such as cyberbullying or threats of violence. But what Justin Feltus, System Specialist at Bremerton, found was that Gaggle didn’t provide quite enough information.
“Gaggle is like the fire alarm,” explains Feltus. “It alerts us to the issue, but it doesn’t provide the rest of the information. It doesn’t tell us where the fire is, how it started, who started it, who else was with that person, or if anyone was injured. Gaggle is a great solution for getting that initial alert, but we discovered that the campus safety team needed more information to follow up on the issue.”
At the same time, Bartlett needed to secure the district’s sensitive data, such as social security numbers, stored in G Suite. Like many school districts that use the free version of Google for Education, Bartlett discovered that it was difficult to maintain visibility and control over who had access to what information.
Government regulations mandate that schools have systems in place to ensure sensitive data is not being stored or shared in a way that violates privacy policies. When Bremerton moved to G Suite, the technology team quickly realized that Google’s native monitoring and control features were not adequate to confidently maintain compliance.
Bremerton’s technology team needed to be alerted to potential cyber attacks and accidental data leaks. They also needed to be able to quickly, or automatically, mitigate data loss risks in their environment.
Bartlett and the technology team initially started working with Cloudlock to resolve these data security issues, but they were met with critical limitations in Cloudlock. For example, building data loss prevention filters in Cloudlock was overly cumbersome and required a lot of support. Furthermore, the platform does not monitor or secure Gmail or Shared Drive files.
Finally, when Cloudlock was purchased by Cisco the price skyrocketed, Bartlett learned about ManagedMethods.