This regional K-12 public school district’s IT team supports the needs of over 8,000 students and 1,000 staff members
The Steamboat Springs school district’s IT security team encountered potential compliance and security challenges when it transitioned to Google Workspace for cloud email services, document collaboration, and sharing.
Compliance requirements mandate that the district must have systems in place to monitor for sensitive data such as FERPA, HIPAA/PHI, Individualized Education Plans, and ensure that data is not being stored or shared in a way that violates policies. In addition, the rise of 3rd-party connected applications was presenting EdTech security risks to school data due to potential phishing attacks or unauthorized access.
The district also needed to monitor for policy violations and scan documents for objectionable content (e.g., adult content and profanity) and keywords and phrases that would indicate a student is in danger (such as threats, bullying, and harassment.) When student safety is at risk, time is critical. So the IT team needed to be alerted of potential policy violations, as well as deviations from normal data access and sharing behaviors.
“Cloud Monitor’s cybersecurity and safety solution provided us a level of visibility we needed to ensure the security and safety of our students and staff. The platform was quick to deploy and gave us immediate insights.” Tim Miles, Director of Technology
Cloud Monitor offers both out-of-the-box and customizable policy monitoring features to cover the district’s compliance requirements to protect students against cyberbullying and exposure to inappropriate content. Cloud Monitor detects and alerts risks, quarantines sensitive information, and remediates threats before they impact student safety or compromise identity.