Google Workspace for Education Security & Student Safety

Monitor Data Security & Student Safety Signals in Google Workspace for Education

Data Security

Google Workspace for Education

The benefits of using Google for Education can be negated by a data breach. Many IT managers and system admins in school districts don’t realize that their traditional network security solutions, such as firewalls and MTAs, can’t protect data stored in Google Workspace. A cloud application security layer for Gmail and Google Drive security is a requirement for all school districts that store and share student, staff, and district data in Google Workspace.

Cloud Monitor protects sensitive student and staff data in Google Workspace

  • Secure sensitive student, staff, and parent/guardian data in-transit and at-rest
  • Identify and fix Gmail and Google Drive security risks before an incident occurs
  • Detect Google Workspace data breaches, then quickly identify the source and impact

Threat Protection

Google Workspace for Education

Phishing, malware, and ransomware threats attack school districts through email, file sharing, and OAuth EdTech apps in Google for Education. Our proprietary scanning technology, combined with partnerships with top threat protection solutions, provide one easy-to-use platform that gives IT teams the control they need to secure sensitive information in the cloud.

Protect your entire Google Workspace for Education cloud environment from hackers using Cloud Monitor

  • Stop hacking attempts in all Google Workspace applications, including Gmail, Google Drive, and Shared Drives
  • Discover and control unsanctioned EdTech SaaS applications with risky access permissions
  • Benefit from the security power of Cylance, WatchGuard, and more at a fraction of retail cost

Account Monitoring

Google Workspace for Education

Unusual account activity in Gmail and Google Drive can indicate an account takeover or bad intentions of an employee. Gain the visibility and control over account activity to determine a need for action, protect sensitive data and information systems, and automate remediation responses.

Cloud Monitor makes Google Workspace for Education account monitoring easy with

  • 24/7 monitoring of login locations, file sharing, download activity, and more
  • Customizable rules and policies that automate account activity control
  • Automated compliance notifications and risk reporting

Free Google Workspace for Education Security Guide

Learn how Cloud Monitor protects your school district's Gmail, Drive, Team Drives, and files from data breaches, phishing and malware threats, account takeovers, and internal user abuse. Compare our Gmail and Google Drive Security platform to native Google Workspace for Education and Google for Education Enterprise Edition security features.


“When I first learned about Cloud Monitor I was skeptical that such an inexpensive solution would be able to secure our Google Workspace data better than Cloudlock. However, after our first week using the solution, I was more than convinced. Cloud Monitor has been one of the best technology decisions I’ve made this year.”

Ed Newman

“The addition of Cloud Monitor to our IT infrastructure allows me and my team to feel confident about protecting our students and staff when using Google Workspace. The dashboard and alerts provide me real-time info so that I can take immediate action to thwart any threats.”

Steve Bartlett

“Cloud Monitor provided us with a level of visibility we needed to ensure the security and safety of our students and staff. The solution was quick to deploy and gave us immediate insights.”

Tim Miles


Gmail Security

Cloud Monitor provides an additional layer of Gmail security to improve upon native Gmail anti-spam controls. We partner with some of the top threat protection technologies to scan email domains, attachments, and the content in the subject and body of all emails for potential attacks and data loss prevention policy violations.

Our product makes it easier to find emails containing personally identifiable information, explicit content, and self-harm signals than native Google security features. Cloud Monitor also helps you quickly and easily detect lateral phishing activity in Gmail and suspend the account before more accounts are compromised.

Using Cloud Monitor, your IT team can quickly quarantine, analyze, and delete files before they become a problem.

Google Drive Security

Google Drive provides students, faculty, and administrative staff with a place to store data where they can access it from anywhere, and share files with collaborators to improve productivity and learning experiences. But storing data in the cloud doesn’t come without risks.

Traditional perimeter information security does not protect data stored in the cloud, and Google’s native cloud security only goes so far. Without proper Google Drive security, data breaches result in unfettered access to sensitive information, such as student social security numbers, staff W2s, district vendor and payment information, and more.

ManagedMethods protects your school district’s data from both external threats and internal user data breaches. Using deep, 1:1 Google Drive API integrations and advanced cloud security technology, ManagedMethods scans for files in Google Drive containing malware threats, blocks suspicious login attempts, and flags unusual account behavior.

Google Shared Drive Security

Google Shared Drives provide teams a shared space to store, access, collaborate, and share files. Unlike Google Drive, ownership is shared across the team, rather than just one person. Shared Drive solves the common problem of lost data due to a deleted user account. But it can also create a bigger data breach and compliance issue if not managed properly.

ManagedMethods provides district system administrators with deeper insights into what files and folders contain sensitive information. IT teams can also easily see who has accessed the file, how many times it has been downloaded, and more. All from one easy to use console.

Take control of your school district’s Google Shared Drive security with ManagedMethods!

Gmail & Google Drive Security Free Audit

30-Days. Full Product. No Credit Card. No Obligation. Zero Impact On Users

Gmail & Google Drive Security Pricing Made Easy

Try before you buy with a free, full product access 30-day audit

  • Simple annual subscription with volume and multiple years discounts
  • Flat rate per user. No extra costs for multiple operating systems, devices, or apps
  • No hidden costs. Everything is included: onboarding, training, support, and product updates

© 2024 ManagedMethods

Website Developed & Managed by C. CREATIVE, LLC