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How to Secure Student Data in G Suite & Office 365

How to Secure Student Data from Common Threats in the Cloud

Student data privacy is an important, and broad, topic for school districts. It ranges from protecting student data from improper use by companies to securing personally identifiable information from accidental exposure and cyber attacks. As you know, securing student data is a challenge, especially when that data is stored in cloud apps like G Suite and Office 365. There are four main threats to your student data in the cloud.

  1. Accidental exposure
  2. Phishing and malware
  3. Account takeovers
  4. Shadow EdTech

Protecting students from manipulation and identity theft are just two reasons why student data privacy is important. Contrary to popular belief, traditional cybersecurity infrastructure that relies on a firewall—even a next gen firewall—won’t provide the security you need to secure data stored in G Suite and Office 365. And content filtering certainly isn’t doing anything to protect data stored in your district’s cloud apps—that’s just not what it’s made for.

[FREE WEBINAR] BEYOND THE CONTENT FILTER: CYBER SAFETY & SECURITY FOR K-12 SCHOOLS. LEARN MORE >>

Here are tips on how to secure student data from these four big threats in G Suite and Office 365.

1. Secure Student Data from Accidental Exposure

No one in your district wants to expose sensitive data, but accidents are unavoidable. That makes data loss prevention an important topic. Accidental data exposure typically results when an employee sets document sharing settings improperly or accidentally emails information to the wrong people. For example, if a document setting allows sharing with the public, anyone can access it. If the document contains sensitive information, hackers can easily steal the data. Additionally, when a device is lost or stolen, data can quickly get into the wrong hands.

Google has incorporated a number of G Suite data loss prevention features into the Admin Console. Your role is to establish best practices using the tools Google provides, and make sure that cloud app security settings are properly configured.

Data loss prevention for Office 365 can be a bit less straightforward. Microsoft’s tools vary depending on the subscription level you maintain. Often, third-party tools are available that are less expensive, easier to use, and more flexible.

It’s important that you set up internal policies to govern document sharing. You’ll also need to educate your staff on the subject and set up automatic alerts when a policy is broken. Those alerts will remind users that they need to do something different to maintain security.

2. Phishing & Malware Protection

Phishing emails are still the biggest threat vector to any organization, and schools are no exception. Most ransomware, malware, or other type of cyber attack that happens today still begins with a phishing email. While advancements in phishing and malware threat protection technology are getting better at filtering these out of inboxes, criminals have an uncanny ability to stay one step ahead.

What many people don’t realize is that, when you’re working with cloud applications, hackers can get around traditional cybersecurity tools in different ways. For example, a seemingly legitimate email can easily get past the network perimeter because it looks like authorized activity. But, if that email distributes a document containing phishing or malware links, your data can be compromised.

Phishing and malware tools and technology are important, and must properly match your district’s IT infrastructure. But training and awareness is still the best way to secure student data and protect school information from these types of attacks. Train everyone in your district to think before they click, even if an email seems legitimate.

An excellent example of the need to think before you click was reported in 2017. Hackers distributed emails that contained a Google Doc link. There was no malware or fake website associated with the email for traditional cybersecurity tools to find. Anyone who clicked the link gave hackers access to their contact lists and control over their email account.

Make sure that the people in your district understand that even emails from trusted sources could be dangerous. Encourage them to think twice before they click.

3. Secure G Suite & Office 365 from Account Takeovers

Account takeovers are much more challenging to prevent and detect in cloud applications. Like phishing and malware attacks, when a hacker is inside your network perimeter, the activity looks legitimate to traditional cybersecurity tools. Once a hacker has taken over an account, they can gain access to sensitive information. They can also send lateral phishing emails to take over other accounts in the cloud.

A cloud security platform can help with account takeover prevention and detection. Not only will it protect your district’s Gmail and/or Outlook accounts from phishing and malware threats, it will also monitor for attacks hidden within trusted links, like shared docs and drives.

[FREE WEBINAR] BEYOND THE CONTENT FILTER: CYBER SAFETY & SECURITY FOR K-12 SCHOOLS. LEARN MORE >>

A good cloud security platform will also monitor your accounts for irregular behavior that could signal an account takeover attempt (or success). These behaviors might include login attempts from another country or an unfamiliar IP address. It’ll detect lateral phishing emails originating from within your district’s accounts, and lockdown sensitive documents from being improperly shared, emailed or downloaded.

4. Student Data Security and Shadow EdTech Risks

With the proliferation of EdTech applications, your IT department may not even be aware of all the apps that are connected to your district’s Google and Microsoft environments through OAuth. This is what we mean by “Shadow EdTech”.

OAuth makes it easy for users to login to applications. For example, they can login to an EdTech application using their existing school Google or Microsoft credentials. The user likes it because it limits the number of usernames and passwords they must keep track of.

But, when a teacher, student, or employee logs in to an EdTech application with OAuth, they can easily be sharing their school credentials with a hacker. This risk happens in one of two ways. Most commonly, the app developer means well, but has not sufficiently secured the app infrastructure from attack. So, if their application is compromised, it can also create openings to your district’s cloud environment and/or expose student data. Less common, but still a concern, are malicious SaaS apps that are created to look like a trusted app, a fun game, or a helpful tool but are used to take over the user’s Google or Microsoft account.

You can manage EdTech security risks and OAuth security risks (which are closely related) by using tools to monitor and flag risky applications. It’s also a good idea to create an app policy to govern new EdTech providers. In addition, create an internal policy to inform all teachers, students, and employees of approved EdTech providers, the process for evaluating new apps, and the risks of using providers that haven’t been vetted.

Student data privacy laws have not kept pace with the impressive digital transformation taking place in school districts today. Admin and faculty are on the cutting edge of embracing technology to improve classroom experiences and student outcomes. School districts are transitioning to cloud computing, mainly through the use of G Suite, Office 365, and other EdTech SaaS apps, at an impressive rate. But these cloud apps require security tools designed for the cloud.

Cloud data security tools provide 24x7x365 continuous monitoring, run periodic audit reports, and set up automatic data security remediation. Advanced cloud security will provide you with the tools you need to stop accidental data leaks, outwit hackers, and make your systems secure.

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Where Cloud Security Fits In Your Cybersecurity Infrastructure

A Multi-Layered Cybersecurity Infrastructure Protects Data Both Inside and Outside Your Network

Everyone is aware that cybersecurity is critical for all types and sizes of organizations. But with cloud computing being relatively new, many don’t fully understand where cloud security should fit in their cybersecurity infrastructure.

The goal of each component, or layer, of your cybersecurity infrastructure is to protect against malicious or improper use of your school district’s information systems and/or data. But each does it in very different ways, based on the underlying technology of the system it’s designed to protect. These systems often include databases, endpoints, networks, and cloud applications.

Let’s take an overview of a multi-layered cybersecurity infrastructure, and discuss where and how cloud security fits into it.

What is a Multi-Layered Cybersecurity Infrastructure?

Multi-layered cybersecurity is an approach to network and data security that uses a number of different components to achieve prevention, detection, remediation, and discovery objectives. Your infrastructure is simply the tools, appliances, platforms, etc. that you use to maintain your cybersecurity strategy.

A multi-layered approach is considered a best practice for a couple of reasons. First, though there has been a good amount of consolidation in the cybersecurity market, no one solution does everything. Nor is there one solution that does everything very well. A multi-layered approach allows IT and cybersecurity teams the ability to integrate “best of the best” solutions to their infrastructure’s various needs.

Second, a multi-layered approach builds redundancy, or checks and balances, into your district’s cybersecurity infrastructure. We tend to think of redundancy as a bad thing in everyday life, but in cybersecurity it is critical. By creating layers that overlap a little, yet work well together, your cybersecurity infrastructure is better configured to prevent—or at least detect and remediate—incidents.

If your school district is using Google G Suite and/or Microsoft Office 365—whether you’re all-in or just using some apps—cloud security needs to become another layer in your cybersecurity infrastructure.

Why? Because, simply put, there is no perimeter in the cloud. Traditional security solutions, such as firewalls (even “next gen” firewalls), secure web gateways (SWG), and message transfer agents (MTA) don’t protect cloud applications. They are built to protect your network perimeter, not data stored in the cloud.

Once unauthorized access is able to break into your perimeter, none of these devices are going to protect the information stored in your district’s cloud applications. Or, worse yet, if someone within the school district is using information inappropriately (either intentionally or accidentally), these devices won’t detect that kind of behavior at all.

This is why zero trust security is becoming a popular approach to K-12 cybersecurity. Zero trust security puts checks and balances into place that trusts no one, whether it’s seemingly an authorized account or not.

[FREE GUIDE] Configure Your G Suite & Office 365 Security Settings With Your Free Cloud Security Checklist >>

Your Layered Cybersecurity Infrastructure

While a multi-layered cybersecurity infrastructure approach is preferred, it can also get out of hand. The dizzying array of different products and vendors available makes it all a bit overwhelming. This is why it’s important to have a strategy that outlines the specific needs of your district and the information you store.

Your cybersecurity infrastructure should cover the following six categories.

1. Infrastructure Security

Infrastructure security refers to securing the critical infrastructure underlying your entire IT system. Your approach to infrastructure security depends heavily on how your environment is configured. For example, if you have a lot of data assets stored on-premise, in servers, your infrastructure security approach will look one way. If your school district has migrated most or all of your data to the cloud, it will look very different.

With cloud computing, the majority of infrastructure security is outsourced to the vendor. Meanwhile, on-prem infrastructures require internal staff or a managed service provider to maintain infrastructure stability and security.

2. Identity and Access Authentication

Also often referred to as identity and access management (IAM), this layer of your cybersecurity infrastructure is like the lock on your front door. When a user tries to access their account, they need to authenticate that they are who they say they are, and should be granted access. This doesn’t just refer to platform or application logins. It also includes phone and laptop passwords, network access, etc.

3. Endpoint Security

Endpoint security, or endpoint protection, covers the devices that are used to access your district’s network. Endpoints include things like computers, laptops, smartphones, tablets, and servers.

4. Network Security

Network security protects the underlying connections and interactions between all endpoints connected to the network. Network security is the layer of your cybersecurity infrastructure that most of us think about when we think about cybersecurity. It is where your firewalls, SWGs, MTAs, etc. are organized in the infrastructure.

Some cybersecurity infrastructure models separate network security and perimeter security. This isn’t wrong. But my argument here is that network security mostly focuses on defending the perimeter. While there are differences, network and perimeter technologies have largely consolidated over the years.

5. Cloud Security

Cloud security protects information stored, accessed, and shared in the cloud. It is very different from network security, mainly due to the fact that the cloud is outside of your network. This placement renders network security basically useless.

For the most part, this information is being stored, accessed, and shared in cloud applications, such as Google G Suite and Microsoft Office 365. There are a number of benefits to working in the cloud with reputable application vendors. As mentioned previously, it allows IT teams to outsource infrastructure security and maintenance to these vendors (which, most likely, have far more resources to hire top talent and maintain large teams).

[FREE GUIDE] Configure Your G Suite & Office 365 Security Settings With Your Free Cloud Security Checklist >>

They also tend to build great native cloud security controls. These controls help system admins properly configure authentication and security settings. Because, while the vendor is responsible for the infrastructure security layer of their own cybersecurity infrastructure, they are not responsible for the service level security. Securing and monitoring access to information stored in cloud applications is the responsibility of the customer (a.k.a. you!)

6. Incident Management & Response

Finally, you will need to integrate an incident management and response layer into your multi-layer cybersecurity infrastructure. If (or, more likely, when) an incident occurs, you’ll need a plan and process for responding to it. Depending on the scale and/or seriousness of the incident, the attack vector, and the industry you are in, your processes may need to look a little different.

Incident management and response processes generally include the following steps:

  1. Detection & analysis
  2. Containment, remediation, & discovery
  3. Reporting & communication
  4. Post-incident retro

[FREE GUIDE] Configure Your G Suite & Office 365 Security Settings With Your Free Cloud Security Checklist >>

How To Incorporate Cloud Security

The first step in incorporating cloud security into your school district’s cybersecurity infrastructure is to make sure that you have properly configured your various apps native security settings. Using this cloud application security checklist can be very helpful in accomplishing this first step.

Next, you will want to incorporate the 5 cloud application security best practices into your processes and your tech stack. These best practices include:

  1. Don’t ignore due diligence in cloud app selection & sanctioning
  2. Manage access to cloud applications & user behavior
  3. Cloud phishing & malware threat protection
  4. Automate & remediate cloud application security risks
  5. Audit & optimize cloud security settings

Finally, circling back to our earlier discussion about layering and redundancy, it may be a good idea for you to look into a 3rd party cloud application security platform. Commonly referred to as a cloud access security broker (or CASB), a CASB can provide several benefits to your cybersecurity tech stack. It can provide an additive layer of protection to your data stored in the cloud, providing more security than exists with the apps native functions. CASBs also pull all your cloud application security monitoring, auditing, and policies into one dashboard. This makes monitoring and incident response much easier for IT teams, because they don’t have to spend time logging into multiple different platforms and navigating different UIs to find the information they are looking for.

Cloud security is a critical layer of cybersecurity for school districts that are storing, accessing, and/or sharing information in the cloud. Relying on network security controls to protect the cloud layer is risky at best. The good news is that incorporating cloud security into your cybersecurity infrastructure isn’t complicated (nor does it need to be expensive).

The biggest problem I see right now is awareness. Many people are not fully aware of the unique cloud security threats they are exposing their data to. Others simply don’t realize that their network security tools don’t have them covered—until it’s too late. But now you know!

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5 Cloud Application Security Best Practices

Best practices for securing data stored in your team’s cloud applications

Just about every organization uses cloud applications in daily operations. Data backup, communications, file storage, and much more is now being managed in the cloud. The biggest (and most troubling) misperception about cloud computing security is that perimeter-based technology works for securing cloud applications. Improve your cloud security operations with these five cloud application security best practices.

Learn More: What is cloud application security? >>

1. Don’t Ignore Due Diligence in Cloud App Selection & Sanctioning

SaaS infrastructure security is something that most of us take for granted. We’re so used to doing business in the cloud, that we connect to tools and applications without thinking twice about potential security consequences. This cavalier approach to technology is causing information security teams a ton of grief. It’s also given rise to the term “Shadow IT”, which has expanded significantly with the use of unsanctioned, or “shadow”, cloud IT.

Every time a new application and/or platform is connected to your company’s cloud environment, a new risk is exposed. The 2018 “Data Risk in the Third-Party Ecosystem” study by Ponemon Institute reported that 59% of companies surveyed experienced a data breach caused by a vendor or third party. While SaaS vendors only make up a portion of that number, it’s a compelling and troubling trend.

As company vendor and third party relationships expand and become more complex, it is critical for information security teams to manage what vendors are being granted access to their IT ecosystem. When it comes to SaaS applications hosted and accessed in the cloud, this task is impossible without the right set of cloud security tools.

But having the right cloud monitoring tools in place is just part of the battle. Information security needs to be involved in helping teams do their due diligence in selecting vendors. Here are six steps to safe SaaS app selection:

1. Know the source: Is the app offered by a reputable developer? Is that developer active in completing updates and patches?
2. Limit excessive permissions: What types of permissions is the app requesting, and does it really need those permissions for its intended purpose?
3. Be mindful of the app’s name: Camouflage is just about the oldest trick in the book. Criminals often create look-alike and sound-alike apps to trick people into downloading them.
4. In-app purchases: Does the app require credit card information for in-app purchases? Does it need to for its intended purpose?
5. Authentication & Encryption: How does the app handle authentication? What encryption methods are used for storing and accessing data? (This is likely something your team will have to help your colleagues out with)
6. Read Reviews! Always read through the app’s reviews to understand what other people have experienced. Be wary of overly complimentary reviews, which could be faked.

[FREE] Cloud Application Security Checklist. Get It Here >>

2. Manage Access to Cloud Applications & User Behavior

Setting up and properly configuring Multi-Factor Authentication (MFA) and Single Sign On (SSO) is access management 101. If you don’t have these set up for your organization’s cloud applications, do it now. Seriously.

You’ll also want to make sure that you set up user groups within your main applications (typically Google G Suite and/or Microsoft Office 365) to manage who can access what. For example, not everyone in the organization needs access to business financial data or HR information. Segmenting information and only allowing access by specific users who need access to them significantly improves your data security posture.

But there is more that can be done. Account takeovers are on the rise, and can lead to all kinds of problems. Putting a block on IP address locations for logins, for example, go a long way in significantly reducing your risk of an account takeover. Monitoring for a spike in the number of failed login attempts will also help your team detect when your environment is currently under attack, so steps can be made to fortify account access. Perhaps a password change is in order. Or a simple communication to the organization to be hyper-vigilant for phishing emails can go a long way to thwarting attacks.

Monitoring for abnormal user behavior is another way to detect if an account takeover is occuring. These behaviors could include phishing emails being sent from an internal account, bulk downloading of files, and importing of files containing malware links to your shared drives.

We hate to think about it, but internal threats are also something that teams need to monitor for. Data breaches that involve disgruntled or otherwise compromised employees happen, and they are just as harmful (if not moreso) than one created externally. Customer and/or employee information, trade secrets, and financial data are all assets that an employee may decide to use for their own gain.

By monitoring user behavior, security teams can detect if information is potentially being improperly handled by internal users, as well as external attacks.

3. Cloud Phishing & Malware Threat Protection

Email is still the #1 threat vector. Protecting email, whether they are hosted in the cloud like Gmail or otherwise, should be a top concern for security teams. Cloud malware threat protection works a little differently than traditional perimeter-based security technology, like proxies and gateways. Criminals are increasingly finding ways to circumvent perimeter-based security for organizations that use cloud-based email platforms.

We’re increasingly finding that native email filters provided by Google and Microsoft are also susceptible to a significant vulnerability. These filters are set to automatically “whitelist” links coming from their own domain. Now, there are more incidents where hackers upload a file containing a malicious link to Google Drive or SharePoint, and then send the file link in an email.

Adding a cloud-specific protective layer to your cloud-based email apps is now as critical to a secure infrastructure as traditional email filters.

4. Automate & Remediate Cloud Application Security Risks

Information security teams are notoriously under-staffed and under-funded, particularly in small to mid-sized organizations. Cybersecurity awareness in the executive suite is certainly improving, but we still have a long way to go. Using tools that can help small, overwhelmed teams operate more efficiently is key.

A Cloud Access Security Broker (CASB) helps automate cloud app security risk detection and remediation 24/7. It makes each of these cloud application security best practices actually happen, day in and day out, for security teams.

Using a CASB, you can set up data loss prevention rules and policies that will automatically detect abnormal behavior, improper use of information, malware and phishing threats, shadow cloud IT, and more. The technology will then take the remediation action that you select to quarantine, delete, revoke access, etc. automatically, making your job much easier.

See CASB In Action! Click Here For A Quick Demo On-Demand >>

5. Audit & Optimize

All good cybersecurity teams consistently audit and optimize their security infrastructure and posture. Depending on the size and complexity of your data environment, this may happen on a weekly, monthly, or quarterly basis. Whatever your time scale is, make sure you are auditing your cloud security often enough, and consistently.

This is another area where CASBs can help. Using a CASB, you can set up audit reports that you would like it to run on a periodic basis. This way, you get the reports you need sent directly to you, rather than needing to set up the same report over and over again.

An audit will show you where new vulnerabilities have opened up, if you have unsanctioned apps sneaking back into your environment, etc. Keeping an eye on these risks and trends overtime will help you optimize how you’ve set up your rules and policies, making your CASB work even better for you over time.

There is no perimeter in the world of cloud computing. Using technology meant for defending a perimeter to secure cloud applications is ineffective, and creates unnecessary vulnerabilities. Following these cloud application security best practices, paired with the right kind of technology, will close the vulnerability gap while providing your security team with the visibility and control they need to do their jobs effectively in the cloud.

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Cloud Application Security Audit Checklist

Configure settings and mitigate risks with this cloud application security checklist

Using Google G Suite and Microsoft Office 365 provides school districts with many benefits. From improving productivity and collaboration to outsourcing infrastructure security, schools and districts of sizes are making the move to the cloud.

But there are security issues in cloud computing. The NIST Cybersecurity Framework recommends that you run a risk assessment and cloud security audit regularly. This cloud application security checklist is designed to help you run such an audit for your district’s G Suite and Office 365 to mitigate security issues.

Cloud Application Security Checklist Mid-Blog CTA10 Step Cloud Application Security Audit Checklist

What is cloud application security? It is a series of defined policies, processes, controls, and technology governing all information exchanges that happen in collaborative cloud Software as a Service (SaaS) applications like Microsoft Office 365 and Google G Suite.

As your school district moves more information and activity to the cloud, your perimeter security safeguards become less effective. More IT and security professionals are opting to secure cloud storage by deploying a zero trust security model. This checklist also helps you lay the groundwork for deploying zero trust security for your district’s cloud applications.

1. Set password policies

Passwords are the foundation of any good security plan. Educate both students and staff on what factors make passwords strong or weak, and why password strength is so important.

As a system admin, you can set policies and standards for your district’s cloud app passwords. At a minimum, you should enable your system’s “require a strong password” feature. You can also set minimum and maximum password lengths, password expiration, and more.

If you’re setting the standards for the first time, be sure to run a check of current passwords to see whose passwords are out of compliance with the new standards. You can then force a password change through your admin console.

2. Make multi-factor authentication mandatory

Multi-factor authentication requires users to take a second step, after entering the correct password, to prove they have authorized access. This typically includes entering a code that is sent to their phone via SMS. It can also include phone calls, answering security questions, mobile app prompts, and more.

3. Manage SaaS access and permissions

Open Authorization (OAuth) makes app use convenient for end-users, but it can be a little bit of a nightmare for those in charge of IT security. The proliferation of SaaS use in classrooms and throughout school districts makes it difficult to stay on top of what apps have access to your cloud environment, what permissions are granted to them, and how secure the app is itself.

District system admins have the ability to control what apps are allowed permissions to the company’s Google or Microsoft cloud accounts. This can be as simple as restricting access to risky apps, or as customized and detailed as creating sanctioned and unsanctioned apps lists.

 

[FREE] DOWNLOAD YOUR OWN CLOUD APP SECURITY CHECKLIST >>

 

4. Enable anti-phishing protections

Email phishing is still the most common external threat vector. And there is a myriad of tools on the market aimed at removing phishing emails from inboxes. Unfortunately, none of them work with 100% accuracy.

The best option is to start with configuring your native cloud email provider’s anti-phishing capabilities and then layer additional safeguards and monitors on top of it. Educating the rest of your district about common phishing attacks, new ones as they arise, and how to spot them is also extremely important.

5. Turn on unintended external reply warning

One of the ways you can ensure that sensitive, internal information isn’t improperly shared outside of the school district is to enable an external reply warning. This feature also protects your district against forged emails from malicious hackers trying to gain access to internal files and information.

When the external reply warning is enabled, users receive a pop-up notification asking if they’re sure they want to send it to an external domain. It’s important to reinforce to your colleagues why they need to pay attention to this pop-up and think twice before dismissing it.

6. Set external sharing standards

Beyond sending emails, you should configure data loss prevention external sharing standards for shared calendars, drives, folders, and files. The best approach is to start with the most strict standards possible, and then open up as needed.

Files and folders containing the most sensitive information such as student, parent/guardian, and staff personally identifiable and financial information, should rarely (if ever) be configured to allow external sharing and access.

7. Set up message encryption

Encryption prevents anyone other than the intended audience from viewing a message. Microsoft and Google provide native encryption options. In Google’s case, they provide “Confidential Mode”, which works a little differently. There are also a variety of third party encryption tools available.

Sending sensitive or confidential information via email should always have encryption and confidential protections enabled. It forces the recipient to authenticate that they are the intended audience and protects the information from being forwarded to others. The sender can also set up an expiration date to ensure the information isn’t lingering in someone’s inbox into eternity.

8. Set up data loss prevention policies

Fundamentally, data loss prevention is a strategy to ensure that your district’s sensitive and protected information does not inadvertently leave the network—whether it’s accidental or malicious.

System admins have the ability to set up data loss prevention policies in most popular and “enterprise-level” cloud applications. These policies help admins maintain and automate rules around how information can be accessed and shared. Most policies create alerts and actions that the system can take if a data loss prevention policy is broken. For example, if an employee account is trying to share a spreadsheet containing social security numbers with an outside domain, the policy can be set up to automatically warn the user and/or quarantine the file.

 

[FREE] DOWNLOAD YOUR OWN CLOUD APP SECURITY CHECKLIST >>

 

9. Enable mobile management

Everyone in your school district likely uses mobile devices to access school cloud accountsmainly email, files, and drives. These mobile devices represent more endpoints that need to be secured by IT. But, endpoint security isn’t enough in cloud computing security. You will also need to configure mobile device policies in your cloud applications.

10. Run a security health/score audit

Once you’ve completed this checklist, it’s a good idea to run a cloud security audit of your environment. An audit will re-check for any configuration errors, sharing risks, files containing sensitive information, and more.

It’s also important to run an audit on a periodic basis. Weekly and/or monthly audits and reports can be automated and provide you with detailed information into the security health of your cloud applications. Microsoft provides Office 365 Secure Score, which is very helpful in providing on-going health checks and recommendations. Particularly as new security features are rolled out and new risks are identified.

If your school district uses SaaS applications such as G Suite and/or Office 365, cloud application security is a critical layer in your cybersecurity infrastructure. Without it, monitoring and controlling behavior happening within applications are impossible. This blind spot creates critical vulnerabilities in your district stakeholders’ sensitive information and financial futures.

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Is Microsoft Cloud Secure? Office 365 Apps Security

Why you need to consider a layered approach to Microsoft cloud security

Is Microsoft cloud secure? Yes, it is. But admins really need to make sure they have Office 365 app security properly configured in order to secure their data.

When IT managers and system admins think about cloud computing, it is likely that Microsoft, Google and Amazon come top-of-mind as the go-to providers. And with Microsoft viewed as the top provider by many, it is safe to say a good chunk of organizations run on Microsoft Office 365 in the cloud.

By moving its core Office products to the cloud via Office 365, Microsoft has helped many customers make the transition to take advantage of all the benefits the cloud has to offer. Instead of company data being stored on a business device, data is stored on Microsoft servers and made accessible from anywhere via the internet.

Cloud computing allows organizations to share documents and data across many machines, and these machines running in the cloud are now everywhere. There’s a good chance the data is stored in a regional data center close to where you live and work. While this is a major benefit for organizations, it unfortunately means many organizations now have to worry about secure cloud access and the security of their data.

Is Microsoft Cloud Secure?

More often than not, we hear in the news about the latest data breach and hackers taking data of millions of people. However, most of these attacks are hitting traditional servers — not the big public clouds.

Quentin Hardy, The New York Times’ former deputy technology editor, shared a good analogy when thinking about cloud security with the big organizations, including Microsoft. “The same way that your money is probably safer mixed up with other people’s money in a bank vault than it is sitting alone in your dresser drawer, your data may actually be safer in the cloud: It’s got more protection from the bad guys.”

While this may be the case, the unfortunate reality is that there is no guarantee, and the native Office 365 cloud app security controls IT admins get with their Microsoft license is not enough to protect sensitive company data. Further, it is not Microsoft’s responsibility to ensure that you have your Office 365 apps set up properly. If you’re not using the security features offered to you, or they are not properly configured, it’s on you. Microsoft, like all cloud applications, also won’t be much help if a user account is hijacked. Once a hacker has legitimate access to an account (such as they’re able to figure out a password), the system sees that as authorized access and treats it as such. IT admins need to consider taking a layered, zero trust approach to security to provide both comprehensive and redundant protection.

is microsoft cloud secureLayering Microsoft Cloud Security

In cybersecurity, redundancies are necessary. IT admins should implement additional tools and protections in order to secure their organization’s environment effectively. For some, this means opting in for the Advanced Threat Protection (ATP) add-on. For others, it means heavy consideration on whether or not they need to upgrade to the expensive Office 365 E5 level to get the controls needed — even if there are a few Microsoft cloud security issues — or if a third-party Cloud Security Access Broker (CASB) is the better option.

Many hacks occur not because someone broke into the cloud data center. What typically happens is that a hacker was able to exploit a vulnerability in the cloud application itself. This means a layered defense on each part of the technology in the cloud is necessary in order to get the necessary protection, which includes the following:

  1. Employee Education
  2. Network Security
  3. Web Security
  4. API-Based Content Filters
  5. API-Based Cloud Security

Now, let’s take a deeper dive into Microsoft’s cloud security product offerings.

Microsoft Azure Cloud Security Products

  1. Security Center: Unify security management and enable advanced threat protection for workloads in the cloud and on-premise.
  2. Key Vault: Safeguard cryptographic keys and other secrets used by cloud apps and services.
  3. DDoS Protection: Protect your Azure resources from denial of service threats.
  4. Azure Information Protection: Control and help secure email, documents, and sensitive data that you share outside your company.
  5. Application Gateway: Protect your applications from common web vulnerabilities and exploits with a built-in web application firewall.
  6. Cloud Application Security: Provides visibility, control over data travel, and analytics to identify and combat cyberthreats across all Microsoft cloud services.

[FREE GUIDE] Microsoft Office 365 Security Comparison Guide >>

Cloud Application Security Use Cases

For those looking to make the expensive jump to Microsoft Office 365 E5, a third-party CASB application such as ManagedMethods provides the effective redundancy needed. In the event a component of your system fails, a backup process is in place and you won’t lose your data — and a third-party CASB is a much lower cost toward your bottom line.

Let’s take a look at how a third-party app protects your environment on top of Microsoft’s native offering.

Data Security

When organizations move from traditional, software-based Office to cloud-based Office 365, many IT admins don’t realize they have lost critical visibility and control functionality. With a third-party solution, organizations can close the data security gap Office 365 created by:

  • Securing sensitive data in-transit and at-rest
  • Identifying and fixing data security risks in Office 365, as well as other SaaS applications
  • Identifying the source and impact of data breaches

Threat Protection

Malware and phishing threats don’t only attack your organization through email. A threat protection solution must be able to control threats in OneDrive and SharePoint as well — a feature only offered in Microsoft’s E3 and E5 offerings. A third-party application protects your entire Office 365 environment by:

  • Stopping breach attempts in all Office 365 applications, including Outlook, OneDrive and SharePoint
  • Detecting and managing unsanctioned SaaS applications with risky access permissions
  • Automatically detecting risks to quarantine or delete potential threats in email, file sharing and messaging applications

Account Takeover Prevention

Account takeovers are difficult to detect and are not prevented by Microsoft’s native security features — unless your organization has E5. Third-party applications are able to detect abnormal behavior and prevent account takeovers with:

  • Automatic detection of suspicious logins by location and account activity behaviors
  • Monitoring of all OAuth cloud applications for risks, data breaches, inappropriate and explicit content, and more
  • Automatic rules and policy enforcement for easy data loss prevention management

Monitoring & Compliance

Taking steps to comply with data security and privacy regulations keeps your organization from unnecessary risks. With a third-party application, IT admins are able to enforce consistent regulatory requirements across all cloud applications for full visibility and control over sensitive and regulated data stored in the cloud with the following:

  • Quickly identify data security gaps, where they exist, what files are impacted, when and how data was accessed, and more
  • Easy, automated reporting for required compliance auditing
  • Easy visibility into effected accounts and files with simple incident reporting

Yes, Microsoft cloud is secure. But, if your organization is using Microsoft Office 365, then you need a Microsoft cloud access security CASB solution to better secure your cloud environment. While Microsoft does provide some native security and compliance features, many IT admins are looking to third-party cloud security solutions to protect their Office 365 environment and other SaaS applications, and avoid paying for add-ons or an upgrade to the E5 level.

Is ManagedMethods right for you? Download our Office 365 Comparative Overview and see for yourself!

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What Is Cloud Application Security?

Everything you need to know about mitigating your cloud computing risks with cloud application security

Most IT professionals understand the importance of securing their networks and on-prem data. And many are also beginning to understand the importance of cloud security to ensure sensitive data stored and shared in the cloud stays safe. However, there still seems to be a misunderstanding of how to secure cloud storage.

Some believe that their firewall or VPN will do the trick. Others think that they get all the security they need “out of the box” from the applications they license. And many still believe that cloud application security is the responsibility of the application vendors themselves.

Let’s take a look at what cloud application security is, what it means for your organization, and where the responsibility of securing applications, and the data stored in them, lie.

What is Cloud Application Security?

Cloud application security is a series of defined policies, processes, controls, and technology governing all information exchanges that happen in collaborative cloud environments like Microsoft Office 365, Google G Suite, Slack, and Box (to name a few).

So, if you or your employees frequently store and share data in cloud applications like the ones listed above (or any of the tens of thousands available), it is absolutely necessary to add a cloud application “safety net” to your zero trust security infrastructure.

Top Cloud Application Security Threats

It is no secret that there are security issues in cloud computing that IT teams must be aware of. According to the 2018 Cybersecurity Insider Report, the four most common cloud application security threats that IT teams are facing include:

  1. Misconfiguration of application setup is the single biggest threat to cloud security because data breaches tend to happen when services are accidentally exposed to the public internet.
  2. Unauthorized access to a website, server, service, or other system is also an area for great concern because once they’re in, there’s no telling what unauthorized users will do to create chaos.
  3. Insecure APIs and interfaces present easy opportunities for attackers to breach systems because they are the only asset(s) outside of the organizational boundary with a public IP address.
  4. Account hijacking is feared because so much sensitive data and resources is stored and accessed on devices shared by many different users—and because keeping tabs on rogue employees is difficult.

[READ MORE] Cloud Computing Security: Secure Your Data, Not Just Your Perimeter >>

Cloud Computing Security - API vs ProxyWhat Cloud Application Security Options Are Available?

A common misconception in today’s marketplace is that you need a proxy, browser extension, or some other agent to secure cloud applications. However, there are cloud security solutions available that use the a cloud application’s native APIs to monitor, control, and secure activity within them. The two basic options on the market are between an API vs proxy CASB. API-based cloud application security platforms (CASP) are quickly becoming the favored security model for admins. This is for three main reasons.

First, a CASP doesn’t need to route access through a broker or proxy, so it doesn’t impact end users’ experiences in speed of access or network performance.

Second, unlike a proxy-based solution, CASP provides an additive layer of security to your architecture. They work well with existing network security appliances, like your firewall, by providing an additional level of security and control over information stored in cloud applications, that a firewall or gateway can’t provide alone. A proxy-based cloud access security broker (CASB) simply duplicates the functionality of a firewall and puts it between your users and the applications they need to do their jobs. As a result, the user experience is slowed down even further (hitting, effectively, two different firewalls) with minimal to no additional security benefits.

Finally, most popular cloud applications advise against using a proxy-based CASB. Notably, Google and Microsoft have both published recommendations against their use. The main reason is due to a CASB’s inability to stay updated as they make upgrades to their application infrastructures; application developers make changes to protocols, authentication methods, and more fairly regularly.

Due to the nature of the CASB architecture, these changes can easily break the connection in any number of ways. Application developers (especially big ones like Google and Microsoft) do not commit to warning CASB developers when a change could impact their product. Nor will they slow down the development of their own products for the sake of CASB vendors. So when these updates happen, the CASB developers won’t know about it and they won’t realize the full extent of the impact and gaps it creates in your security infrastructure until those gaps are patched by the CASB developers.

It’s worth noting that some cloud security providers use Chrome browser extensions, rather than an agent or broker, to secure cloud access. They call it “agentless” cloud security, but an extension is simply a different type of proxy. Traffic is still directed through it, and they suffer from the same pitfalls as other CASBs. Furthermore, Google is planning a major overhaul of Chrome extension support that could throw the whole technology through a loop.

Cloud application security platforms, on the other hand, work as a nearly native feature within each cloud application. They develop deep one-to-one integrations using the cloud applications APIs (often in close partnership with the application provider). Only changes in API protocols can impact the effectiveness of a CASP, and those changes are continuously documented and updated for developers.

[SEE IT IN ACTION] Watch A Pre-Recorded API Cloud Security Demonstration On-Demand >>

APIs Play A Much-Needed Role in Cloud Security

Something else we learned from the 2018 Cybersecurity Insider Report is 35% of IT security professionals don’t think they are capable of keeping pace with SaaS application changes.

The good news is CTOs, CTsO, and CISOs can leverage API-based cloud application security platforms to roll with the punches without skipping a beat. These sophisticated platforms can also easily detect existing and/or new risks in cloud applications based on changes in OAuth permissions settings, customer complaints, security reports, and so much more.

Who’s In Charge Of Cloud Application Security, Really?

The shortest answer is the SaaS vendor and the customer (you!). But contrary to popular belief, the application vendor does not take responsibility for the security of your data through it’s services.

The SaaS vendor is responsible for securing the application’s infrastructure, as well as its APIs. This means that they are responsible for the security of the servers, networks, and code that makes the application a product for customers.

You are accountable for setting everything up the right way and making sure it’s all configured correctly. You’re also in charge of establishing and maintaining a zero trust security program. It’s also your job to monitor access to your cloud environment and control it with data loss prevention policies, phishing and malware protections, and so on.

For example, if a hacker hijacks one of your user accounts and starts to download sensitive information, send phishing emails to other users, etc. it’s your responsibility to detect and remediate that activity. Your SaaS provider is not responsible or accountable for the data that is exposed or any of the damages a breach incident may cause.

Cloud security is a top risk factor that IT managers cite as a major barrier to cloud transformation. But, for the vast majority of organizations and industries, the benefits far outweigh the risks. There are many facets to building an effective cloud computing security infrastructure, and securing the data created, stored, and accessed in company cloud applications is a big part of that.

What often ends up being lost in the cloud computing story is just how secure cloud computing actually is compared to on-premise. When an organization transitions to the cloud, it is outsourcing some of the more difficult infrastructure and server security operations to another vendor (often, to a vendor with a much larger and better funded security team such as in the case of Google and Microsoft).

Cloud computing is still relatively new, and the security risks are largely misunderstood. If your organization is using cloud applications, or you are planning a transition to the cloud, you need to understand what is required to properly secure it. You will also need to access the visibility and control, over access and use, that you had with on-premise software.

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Everything You Need to Know About Office 365 Cloud App Security

Office 365 cloud app security is a critical layer to your cybersecurity infrastructure

More organizations are trending toward cloud computing and this has created new challenges throughout the process. Security is usually an afterthought, especially for non-technical management. However, cloud security must top the list of items to address when transitioning to the cloud. Furthermore, many teams believe that Microsoft’s native security features in Office 365 are sufficient. But that greatly depends on the licensing and add-ons your team is paying for.

There are also some disturbing limitations to Microsoft’s cloud security architecture, especially if your organization uses both Office 365 and Google’s G Suite cloud applications. When organizations using Microsoft products make the move to the cloud and adopt Office 365, there will be new security risks they must be ready to detect and prevent, especially for organizations handling files that may not be supported by Microsoft’s security features.

This is where a cloud application security solution will come in handy. Let’s dig deeper into what this is and why a third-party application will prove to be the best route to take.

What Is Cloud Application Security?

Cloud application security refers to securing data stored in cloud applications, such as Microsoft Office 365, Google G Suite, Slack, Box, etc. It is a critical layer in an organization’s zero trust security infrastructure because it secures the data stored in the cloud—and access to that data.

Hosting applications in the cloud has given rise to new solutions that use the cloud application’s native APIs to monitor, control, and secure activity in what is now being coined Cloud Application Security Platforms (CASP).

Office 365 cloud app securityWhy Do Office 365 Users Need Cloud App Security?

With CASPs, organizations using Office 365 are able to continuously see all the activity taking place within the cloud environment in real time. Who has access to and control of what documents, and where the documents have been sent and/or shared. By leveraging APIs, these solutions don’t impact user experience or hinder the performance of the platform because it is integrated directly within the cloud application itself.

If a hacker got past your perimeter security layer, a cloud application security platform would be able to detect suspicious logins, download and sharing activity, etc. It would then take appropriate action to prevent data loss and identify where the breach occurred. Cloud application security is invaluable in detecting and mitigating inappropriate authorized user behavior as well.

What comes with Microsoft Cloud Access Security CASB? Let’s take a look.

Microsoft Cloud Application Security

If an organization is on the Office 365 E5 offering, then they have the Microsoft Cloud Application Security platform integrated. With Microsoft Cloud Application Security, features such as predefined and customizable policies, a login analyzer, suspicious alert notifications, and activity reports of a given user are available to be accessed and viewed. The platform also allows users the ability to identify risky logins by IP address and admin activities from a non-corporate IP address, and detect ransomware activity.

While these features are all great to have, the problem organizations are running into is that it is very expensive to upgrade to Office 365 E5 or to purchase Microsoft Cloud Application Security as a standalone feature.

Furthermore, organizations using multiple cloud providers are unable to support other applications outside of Microsoft’s solutions. IT managers also find that being able to control and remediate aspects of Office 365 within Microsoft’s tool is a time consuming task, whereas third party cloud security platforms, like ManagedMethods, can help administrators complete these tasks in minutes.

Five Reasons Why Office 365 Admins Need a Third Party Cloud Application Security Platform

1. Ability to monitor & secure applications

A third party, API-based CASP empowers IT security teams with the ability to look at third party applications, such as Google, Slack, Dropbox and Box, that are granted open authentication (OAuth) permissions.

2. Additional layer of security to catch what Microsoft misses

Relying on Microsoft Office 365 as a standalone product means your organization won’t be able to support non-Microsoft files, such as PDFs. Third party applications can fill in the gaps and this means that not only are Office 365 organizations able to monitor content in SharePoint Online, OneDrive for Business, and Microsoft Teams they are also able to monitor content living in Google Docs, Sheets, and Slides, and PDFs for suspicious activity.

3. Easier, more efficient detection, remediation, and reporting

With a third party application to support Microsoft’s native cloud security, organizations can use features such as Google AI image scanning to quickly view documents being shared within the organization and identify which ones contain sensitive information (e.g. Payment Card Information, Personally Identifiable Information, Social Security Numbers) that need to be remediated, and included in reports to help educate staff on why this information should not be sent.

If your organization doesn’t have the Office 365 E5 offering, you won’t receive access to security insights and recommendations your team can use to execute against threats. Additonally, Microsoft’s low tier offerings do not provide the same easy and efficient detection, remediation, and reports that a third party application can.

4. Account monitoring for risky logins and behavior

Organizations experience thousands of login attempts every day and having a solution in place that can give a clear graphical representation of where an organization’s logins are coming from allows IT teams to quickly identify suspicious logins. Furthermore, with a third party application, organizations can create predefined and customizable policies, blacklist and whitelist logins by location, and use a third party app discovery and control. These same features, without a third party application, come at a hefty cost with the Office 365 E5 solution.

5. Advanced Threat Protection & Data Loss Prevention

In today’s security landscape, organizations must have active malware threat protection and prevention in place—avaliable with a third party security platform. Third party security platforms can also provide organizations with data loss prevention, which can detect sensitive information in a wider range of supported file formats, and it offers image risk detection for sensitive information within scanned docs and screenshots.
ManagedMethods is a complete, API-based cloud security solution helping protect the data and applications within an organization. Our solution works to prevent data breaches, malware and phishing threats, and account takeovers. Take control of your company’s information across various applications in one easy to use, affordable platform.

Is ManagedMethods right for you? Download our Office 365 Comparative Overview and see for yourself!

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How To Improve Your Office 365 Secure Score

This security analytics tool is definitely worth it

It is challenging to strike a balance between security and productivity in today’s continuously evolving threat landscape—especially when businesses are moving mission critical apps and sensitive data to the cloud.

As a precaution, some Office 365 users started using Microsoft Cloud Access Security CASB to help protect them from data breaches and other cloud security threats. Many argue that simply having this tool is not enough. You must continue to take proactive steps to ensure your data is safe.

With that said, what if we were to tell you there’s a solution that can automatically rate how well your organization ranks in security control use for Microsoft Office 365 (and Windows 10) in your own environment?

It’s called the Office 365 Secure Score. And it’s so worth it.

You can use your Office 365 Secure Score security analytics tool to gain a better understanding of your security position, get greater insight into the types of controls that will work best for your business, and discover where you stand compared to other organizations.

Let’s dive into the details to see what makes Office 365 Secure Score one of the best tools available for cloud application security.

How does the Office 365 Security Score work?

In short, Office 365 Security Score is a powerful analytics tool that analyzes your Office 365 environment and recommends various actions to take to help mitigate your overall security risk.

It scans through all your Microsoft applications (i.e. Exchange or OneDrive), looking at current state settings and use cases, and compares them to a predetermined Microsoft baseline. Your numerical security score is the result of this detailed application review.

The tool provides an overview of how secure your environment is, and then rewards you for taking proactive steps to address weaknesses. Security teams receive points for configuring suggested security features, checking off security-related tasks, and/or taking an action to improve a third party application or software.

office 365 secure score integrationHow to check your Office 365 Security Score

It doesn’t matter what type of license you have, simply visit https://securescore.office.com, find the Secure Score widget, and add it to your Office 365 Security and Compliance Center homepage.

After your initial log in, the first thing you will see is a Security Score based on the sum of security controls you already have in place. The next thing you’ll notice is a risk assessment with links to more information explaining your current exposure levels.

You will then find out your maximum achievable points, track your progress, and analyze historical scores all from your Microsoft Security and Compliance Center dashboard.

[GUIDE] Get Office 365 E5 Security Without Upgrading From E3…At A Fraction Of The Cost >>

Take actions to improve your Office 365 Security Score

Once you know the starting point, it’s time to make changes to improve your score.

Based on your Office 365 configuration, you can set a new target goal (basic, balanced, or aggressive), and the security tool will display recommended actions to ensure the goal is met.

You can sort through, filter, or group the controls any way you’d like to help you start addressing security issues.

Choose between four options to gain/retain points:

  • Make the recommended change
  • Resolve it through a third party
  • Ignore it
  • Perform a maintenance review

Microsoft ranks improvement actions according to the perceived effort to complete its security value, as well as how much it will impact end users. Highly effective tasks with low levels of user impact rise to the top of the priority list, so you can balance your organization’s productivity against its security.

Here are four of the most common recommendations you’ll likely to see:

  1. Multi-factor authentication: Multiple defense layers make it more difficult for would-be attackers to gain access to your data
  2. Enable mobile encryption and passwords: Adding a password to each employee’s mobile device can help prevent physical access to emails on the device
  3. Audit data more thoroughly: Monitoring email use can help highlight potential threats due to unauthorized app access
  4. Restrict global administrator roles: Having too many power users opens more doors for unwanted hackers to enter

It’s important to note your Office 365 Security Score updates once per day according to the previous day’s activity, so you can see immediate gains.

Adopt greater security controls with Office 365 Secure Score

Keep in mind, the Office 365 Security Score is a only a numerical summary of your security posture based on system configurations, user behavior, and other security related measurements.

This is not an assessment of the likelihood of breach to your system or data- rather, it’s a measurement of how many security controls you’ve adopted to help offset the risk of a breach.

No online service is completely impenetrable but taking proactive Office 365 cloud security steps, to ensure you’re doing everything you can to secure your environment, is always best practice.

Office 365 Schedule Demo

Office 365 Secure Email Quick Guide

Your Quick Guide to Office 365 Secure Email Issues and Settings

Unlike Google, which launched its productivity services in the cloud, Microsoft has had to transition its software (and customers) into the cloud. This transition has created several unique challenges for the company, the least of which being securing its new cloud applications. While Microsoft has made great improvements on the Office 365 secure email front, there are some concerning gaps and limitations as well.

When your organization moves Outlook email services to cloud-based Office 365 email, you need to plan for the differences in security risks and how to mitigate them. You will have to reset your client-side rules. Depending on the level you’ve licensed, you will also find significant differences in the visibility and control you have over access, behavior, and restrictions in Office 365.

The last point is important. Many IT managers have felt blind-sided by this loss of control, and for good reason. If you can’t control the emails and activity in your environment, there is no way you can secure it and ensure compliance.

Security Issues With Office 365 Email

There are some security issues with Office 365 email that users should be aware of:

1. Email Threats
Email is still the most common threat vector for malware, phishing, etc. Spam emails make up as much as 95% of emails sent, making this a major security issue for Office 365 email, as well as all email platforms, cloud-based or otherwise. This is also where one of the greatest possibilities for human error in cybersecurity opens up. In fact, employees falling for phishing and pretexting attacks account for 93% of breaches, 96% of those breaches used email as the attack vector.

2. Reduced Visibility
Moving from Office to Office 365 leads to reduced visibility, the extent to which depends on the level your company has licensed, and what (if any) security add-ons have been purchased. With less visibility comes less effective security monitoring and controls. Security teams typically use logs and alerts from an email platform to detect threats and unusual behavior. With reduced visibility in the cloud, they are unable to access these details, leading to some serious security issues.

3. Access and Authentication Issues
Firewalls and gateways are not able to secure access to cloud applications, such as Office 365. Because of this, organizations are now moving to a zero trust security approach. The zero trust security approach includes using location intelligence and multi-factor authentication at the point of login access, but it doesn’t stop there. Zero trust security also monitors user behavior after a successful login to detect anomalous behavior. When you switch to Office 365, you need a Microsoft cloud access security CASB in order to implement this level of zero trust security account monitoring and control.

4. Data Loss
Data loss prevention tools help ensure your important data isn’t lost, misused, or given to an unauthorized user. Because Office 365 is a cloud based platform, the risk of both accidental and malicious data loss is greater due to the lack of advanced visibility and control features. Limitations in Office 365 secure email settings are known to have serious data loss repercussions.

Office 365 Secure Email Settings

In order to properly setup your account, we’ll help you better understand the Office 365 secure email settings.

1. Encryption
Office 365 Message Encryption will help lower the risk of unintended disclosure through encryption and rights-protecting email messages. This can be sent within and outside of your organization. Encryption will allow you protect your sensitive emails, remain in control, and meet/manage compliance.

2. Content Monitoring
Use Cloud Malware Threat Protection to keep your cloud applications safe from phishing and malware threats, data loss, and account takeover. You will also be able to scan and flag any issues in your subject line, body text and images, attachments, and links. This will ensure that the content coming in and out of your account is safe and not harmful.

Protect Your Office 365 Email

Now that you better understand Office 365 secure email concerns and best practices, you can safely move forward. ManagedMethods offers Office 365 cloud security in an easy-to-use, all-inclusive platform. Start your free trial today and keep your company running smoothly and safely.

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